Contractors - Request for Bid

Residential Rehabilitation Project (3 Units) on the Grindstone Rancheria in Elk Creek, CA. The general scope of work includes substantial internal rehabilitation, interior paint, cabinets and countertops replacements and flooring removal, and replacements in each unit. A full Scope of Work is provided within the Bid Packet provided on this page. 

A mandatory pre-bid conference will be held on Tuesday, September 23, 2025 at 10am. Contract will be asked to meet at the Grindstone Rancheria Tribal Office Co Rd, 24a Bush St. #305, Elk Creek, CA. 95939. Bidders are highly encouraged to inspect the sites and verify lineal measurements. Please contact William McGill, Construction Manager, at (707) 468-1336 ext. 117 or via email at wmcgill@nciha.org to RSVP.

All bids received will be opened at 1pm on Friday, October 24, 2025.

Home Replacement on the Hopland Band of Pomo Indians Reservation in Hopland, CA. 95449. Project to include the manufacturing of a replacement home, the permanent setting of a replacement home, and related connections to utilities.

Northern Circle Indian Housing Authority (NCIHA), a Tribally Designated Housing Entity (TDHE) as defined in the Native American Housing Assistance and Self Determination Act (NAHASDA), is soliciting proposals for audit services as described below.

NCIHA will accept proposals for provision of audit services until 5:00 p.m., on
September 30, 2025 at 694 Pinoleville Drive, Ukiah, CA 95482.

Submittals shall include a copy of firm’s statement of qualifications, background and experience, resumes, at least three (3) professional or business references, and results of the auditor’s most recent annual peer review. Information included must be sufficient to evaluate firm’s knowledge of Native American Housing and Self Determination Act (NAHASDA): 24 CFR 1000, Indian Housing program financial system requirements.

Experience in providing audit services to Tribes, Tribally Designated Housing Entities and Indian Housing Authorities should be demonstrated. Audits must comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards: 2 CFR 200.

Proposals will be accepted and preference will be given in the award of this contract to Indian owned economic enterprises. Indian certification and proof of ownership of at least 51% of the firm is required to be submitted with proposal. 10% of the points available will be awarded to firms who qualify as Indian owned.

All proposals must contain a plan to implement Indian Preference in employment and/or training opportunities.
Proposals will be evaluated not only on basis of cost, but on qualifications, experience and other
considerations that NCIHA determines to be in the best interest of the organization.

Please see the Bidding Document(s) attached to this page for full details.

Northern Circle Indian Housing Authority (NCIHA), a Tribally Designated Housing Entity (TDHE) as defined in the Native American Housing Assistance and Self Determination Act (NAHASDA), is soliciting proposals for fee accounting services as described below.

NCIHA will accept proposals for provision of fee accounting services until 5:00 p.m., on
September 30, 2025 at 694 Pinoleville Drive, Ukiah, CA 95482.

1. Annual General Ledger Review and Account Analysis
2. Annual review and reconciliation of interest income distribution and interfund account
3. Analysis of NCIHA annual operating budget and cost allocation method
4. Assist NCIHA Fiscal Officer in preparing year-end closing entries
5. Preparation of Annual Financial Statements, including Schedule of Expenditures of Federal Awards (SEFA), for audit purposes
6. Review and reconcile depreciation of assets
7. Prepare Annual Financial Statements in required format
8. Review property ledger annually and update
9. Review Insurance Coverage Annually - recommend coverage adjustments
10. Prepare a detailed schedule of fee accountant activities to be accomplished on an annual
    basis.

Indian Preference
Proposals will be accepted and preference will be given in the award of this contract to Indian
owned economic enterprises. Indian certification and proof of ownership of at least 51% of the
firm is required to be submitted with proposal. 10% of the points available will be awarded to
firms who qualify as Indian owned.

Firms claiming Indian Preference must provide the following:

1. Evidence showing fully the extent of Indian Ownership and interest.
2. Evidence of structure, management and financing affecting the Indian character of the
   enterprise, including major subcontracts and purchase agreements.
3. Evidence sufficient to demonstrate that the firm has the technical, administrative and
   financial capability to perform the work anticipated under this contract.

All responses must include a statement addressing the following:

1. Details of your firms employment and training opportunities for Indians.
2. A plan to provide preference to Indians in implementing the contract.
3. The number and percentage of Indians to be employed and trained by your firm in
   providing services under the contract.

Please provide a statement of qualifications, experience and professional references and include
information pertinent to the attached evaluation criteria. A fee schedule must be provided.
Information regarding your firm’s in-house capabilities to provide services for the necessary
disciplines and/or plan to obtain consultants should also be included.

Please see the Bidding Document(s) attached to this page for full details.